i-Governance
Key Features of the i-Governance System are list below.
- System is enabled with a very important module named File Tracking System.
- In File Tracking System, User can create file types and also create workflow of the file at the same time.
- In FTS, User can define the processing days department wise. Means in which department the file will take how many days to process.
- In FTS, New file can be created by the respective department. And that file can be integrated with the Inward department also if it is flowing from the Inward department. System will keep track of the File Creation date and time for further processing.
- In FTS, Once the file is created by any department, it will start reflecting in the next departments. And once the file is cleared and approved by any department, immediately it will notify the next department via SMS or E-mail that you have a new file on desk.
- In FTS, User has the rights to reject the inappropriate file with remarks. The Approved files will only flow to the next department. Rejected will be tracked in the system but will not move ahead.
- In FTS, User can customize the processing days for departments while creating new file.
- In FTS, it has the facility to flow and track the external department files like, if we are sending file to Collectorate than it will be tracked and moved with that.
- In FTS Dashboard, User can view all the files in different ways. Like, Department wise, File Type Wise, Pending, Processed, In Process etc.
- In FTS, with the Advance Search feature, it is possible to search any file with all possible parameters of searching the file.
- In FTS, User can create a circular also for specific departments or can declare it as Public also.
- In FTS, User can see the files list which are to be received from the previous department within short time period. So that user can prepare the department for file processing in advance.
- In FTS, User will be able to see all the processed files, all pending files, all processing files, Rejected files of the department.
- In FTS, Password or OTP Security can also be provided to any file for protection and privacy of the file. With the given Password and OTP on registered number only, the file can be accessed if the file is marked as protected.
- Software of All Jilla Panchayat Departments is enabled with 2D / 3D Barcode & QR Code Facility.
- All Existing Software Data will be Migrated to the new Software of Every Department.
- All the Following Softwares of Departments are enabled with SMS & Email Service.
- All the Softwares are compatible with Both Unicode and Non-Unicode Languages. If in case doesn’t support Non-Unicode then that will be converted in Unicode.
- All the Softwares are integrated with the Website of Jilla Panchayat Real Time and Synchronized.
- All the Softwares are integrated with the Mobile Application.
- Each & every digitized paper will be integrated with the software using QR Code or Barcode
- Software is working in multiple languages i.e. Gujarati & English both for Rajkot Jilla Panchayat.
- All the Departments are having integrated document scanning and upload facility.
- Documents / files having tagging facility. And it also can be forwarded to desired departments for specific works and the flow can be tracked in the system. In Addition, all documents are Indexed with defined Naming conventions & integrated with searching facility in the System & Mobile Application.
- Mobile Application is rights based. For Example, An Employee and the Head of the Department or the Organization Head has different rights to access the information. This will be manageable in the Mobile Application.
- Mobile application is able to enable the Jilla Panchayat office staff to stay updated with each & every information of all departments minute-to-minute.
- Mobile application is able to enable the Jilla Panchayat officer to be able to see working of minute-to-minute of any employee’s desk and stay updated with that.
- Mobile application is downloadable & installable easily through Google Play Store. Agency will be responsible for needed registration & hosting.
- Mobile application will allow Jilla Panchayat employees to view their salary information, monthly – yearly salary statements, income tax form 16, PF information etc. on their mobile
- Mobile application will allow citizens to make complains and view the status of their complains.
- Under inward-outward management system (documents / email - scanned & upload of all departments), officer or body members will be able to see any inwarded & outwarded document & header information through their Mobile Application.
- Officer or body member will be able to view grant & loan management information through their mobile. Like, which grant has how much balance, where it is utilized, when came from govt. etc.
- Under Accounting System, each & every income / expenditure details will be seen in mobile through mobile application.
- Mobile application development will be done with co-ordination of each department head in various branches of Jilla Panchayat.
- Mobile application is able to enable the Jilla Panchayat officer to be able to see working of minute-to-minute of any employee’s desk and stay updated with that.
- Mobile application is downloadable & installable easily through Google Play Store. Agency will be responsible for needed registration & hosting.
- Mobile application will allow Jilla Panchayat employees to view their salary information, monthly – yearly salary statements, income tax form 16, PF information etc. on their mobile
- Mobile application will allow citizens to make complains and view the status of their complains.
- Under inward-outward management system (documents / email - scanned & upload of all departments), officer or body members will be able to see any inwarded & outwarded document & header information through their Mobile Application.
- Officer or body member will be able to view grant & loan management information through their mobile. Like, which grant has how much balance, where it is utilized, when came from govt. etc.
- Under Accounting System, each & every income / expenditure details will be seen in mobile through mobile application.
- Mobile application development will be done with co-ordination of each department head in various branches of Jilla Panchayat.
- All types of payment dues for Jilla Panchayat by the citizen can be made with credit card, net banking, mobile banking or UPI through mobile application.
- All types of reporting will be generated & exported in printable formats (PDF / Excel / CSV etc.) so at any government office it could be generated & send as and when needed in prompt.
- The system is having Integrated Payment gateway (With any said bank by Jilla Panchayat) that will enable online payments in all the required departments.
- The agency will fulfill all the reporting requirements for each and every department. And customizations at any level will be possible as and when required by the Rajkot Jilla Panchayat.
- Officerswill have their personal logins. Upon login officers will have the respective dashboard, where the officers can review the departmental Progress and wide range of reports from the Dashboard.
- The system will be Web Based only. It will be accessible from any computer in the Rajkot Jilla Panchayat & even from any remote location over the internet with secured Username and Password.
- The system will be fully Web and Mobile Responsive so that it can be easily accessible and usable in any screen size even in Mobile.
- The System will run on Smart LEDs and Projectors also.
- Graphical reporting is enabled. For every department there will be Graphical reports like Pie Chart, Bar chart for analytical purposes.
- The Data of Rajkot Jilla Panchayat will be available 24*7. There will not be any issues of Server down and such any. Also, the Citizen Centric Services & Payment gateway will be available 24*7 for the Citizens.
- The data will be Stored in cloud with the utmost security to protect the data.
- As the System will be Web Based, the minimum hardware Computer Systems with active internet connection will be able to run the system.
- The system will be having the feature to convert Gujarati into English automatically with minimum 90% accuracy of conversion.
- Desired reports can be autogenerated and emailed to the given registered addresses at scheduled dates and times.
- Information sharing will be much easier. The system will be able to share any information or report on WhatsApp, Facebook, twitter etc.
- System will be feasible to create Service Providers or Contractors logins for sharing and updating their project progress with photos. They can upload photos and it can be viewed for inspection purpose by respective officers immediately.
- All the Applications generated by Citizenswill be in well formatted digitized format and printable for common flow of Applications for various departments of Rajkot Jilla Panchayat.
- Based on set parameters, System will be able to generate performance reports for employees and also can rate the employees by performances.
- Integration among all departments like, Accounting System, Payroll, Complains, Inward Outward etc. will be enabled. While issuing certificates system will check for Citizen track record with each related department. If fails to meet the criteria, system will notify.
- Employees Email will work as the username along with OTP Verification during sign up.
- System will be able to Enable payment counters in Banks for Various fees collections. Different payments can be collected in banks through system interface in banks.
- For citizen facilitation, launching and running Civic Centers in the city will be possible with this system. System will be flexible to create civic centers wherever required and it will provide easy access to Citizen services.
- Chatting and sharing stuff will be possible with Intra-Chat feature for employees. They can send messages & attachments to listed all employees of Rajkot Jilla Panchayat.
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